Welcome to the Subrecipient Monitoring section of the Financial Research Compliance website at Johns Hopkins University. The tools provided on this website will be able to assist you with your questions about subrecipient monitoring and provide you with the information you need to manage your subrecipients.
Policy
Our Subrecipient Monitoring Policies and Procedures (PDF) provides an overview of subrecipient monitoring at Johns Hopkins University. Link to myLearning prerecorded training.
It also provides the JHU Policy, Forms and Procedures for Research Administration, Principal Investigators, Academic Departments and the Controller’s Office.
Risk Rating
Subrecipient risk ratings are now available using the Subrecipient Dashboard.
The Subrecipient Dashboard provides risk ratings for all JHU subrecipients receiving funding from the last four fiscal years to the present. It also allows users to filter by risk rating, country, sponsor type, division, department and subrecipient. Users may export information from the Dashboard to Microsoft Excel or PDF.
If you require access to the dashboard but do not currently have it please email [email protected].
Forms | Tools
Guidelines for Invoice Review and Submonitoring -Provides detail of requirements for the documentation when approving both high risk and low risk subrecipient invoices.
New Subrecipient Questionnaire – New subrecipients must complete this questionnaire before beginning their work as a subrecipient at JHU. To determine if a subrecipient is new to JHU, please check the Subrecipient Dashboard.
Subrecipient Payment and Performance Certification – This form must be completed for all subrecipient invoice payments.
Sub vs. Contractor Quick Guide – This guide provides information on the difference between a subrecipient and contractor.
Subaward Determination Form – JHU’s Offices of Research Administration utilize this form to document whether a partnering organization is a subrecipient or a contractor.
Training
Online Class:
Monitoring Subrecipient Activity: This course provides information on subrecipient monitoring at JHU, including an overview of JHU policies and procedures, federal requirements as they apply to subrecipient monitoring.
Brown Bag Sessions:
Subrecipient Monitoring at JHU (updated version June 2024): Discuss how JHU monitors its subrecipients and the offices at JHU that support these efforts. We will also review the New Subrecipient Questionnaire, the Subrecipient Dashboard, and the Subrecipient Monitoring website.
Subrecipient Determinations: As the prime recipient of sponsored funds, JHU is responsible for monitoring our subrecipients to ensure compliance with Federal regulations, the terms and conditions of the award, and our internal policies. We will discuss how JHU monitors its subrecipients, focusing on the review and approval of subrecipient invoices. We will also share information related to JHU’s annual Uniform Guidance Single Audit which tests the University’s compliance with Federal subrecipient monitoring requirements.
Additional Subrecipient training opportunities offered by myLearning.
The subrecipient monitoring team can provide customized training for the staff in your department. If you would like us to come present to your group, just reach out to [email protected] and we will make the appropriate arrangements.
Any questions regarding subrecipient monitoring should be sent to the helpdesk at [email protected]